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Online data rooms are cloud-based services designed for the safe storage and sharing of confidential documentation. They are typically used during due diligence in M&A transactions, but can be utilized for any business needing a secure environment to share sensitive information with selected third-party partners.

A virtual data room can make due diligence more efficient and effective. It is an open platform on which all stakeholders can access and examine documents. It also cuts down on the time you spend sifting through endless emails and other channels of communication to locate the information you need.

The majority of VDR providers offer a range of security features that are among the best in the industry. This provides you with peace of mind knowing that your confidential documents will be safe from unauthorized parties and hackers. Common features include two-factor authentication, SSO, and granular permissions. They also have watermarks that appear on every document, regardless of whether it’s downloaded, printed or being viewed. They could include the IP address of the user the date, time, and other information.

VDRs can also be used for creating and coordinate guided signatures among multiple stakeholders. This is a major improvement over the conventional method of sending multiple copies of documents back and forward to be signed which could cause editing conflicts and slow down the deal process. Utilizing a VDR will streamline the process of obtaining digital signatures and accelerate your M&A deals.