The minutes of a board meeting are an official record of the proceedings of the board meeting. They are legal records of the discussions and decisions made. They inspire stakeholder confidence and support corporate governance goals and ESG as well as to hold directors accountable.

The most important aspect of minutes of board meetings are the correct notes. Board meetings may be contentious however the minutes must remain objective even when opinions are being expressed. Making sure the minutes are as impartial as is possible helps protect the board from legal liability, which is why it is essential to take into consideration the context of any decision or statement prior making it part of the document.

While you should always aim to maintain consistency in the format and language from meeting to It’s also a good idea to use a pre-approved meeting minutes template to speed up the process. This will ensure that all of the required information is included, including the minutes of the opening meeting, the person who called the meeting to order and when a quorum was present, all motions proposed and how they were voted on as well as any points of order or appeals, and when the board met and adjourned.

Be sure to https://www.aboutboardroom.com/what-is-meeting-management-softwar include any additional documents that were given during the board’s meeting, such as presentations, records and reports. These can be added to the board minutes in the form of an appendix or included at the end of the minutes as a table of contents.