http://www.digitalboardarea.net/how-to-hire-a-good-company-secretary/

A successful board meeting requires a blend of strategies that maximize results while creating the ideal setting for collaboration. These tips will help you set an exciting atmosphere, encourage participation, and help you achieve your desired result.

Clearly Define the Goals of Your Meeting

Setting clear goals helps keep meetings focused and productive. This can also lead participants to thoughtful discussions and decision making processes. A clear understanding of the meeting’s goals will allow organizers to prioritize agenda items, allocate sufficient time for each topic and allow for flexibility for the eventuality that unexpected questions or urgent situations arise during the meeting.

Start with the most important issues

Focusing on the most important issues first will energize your meeting, as it helps to get everyone in the right frame of mind to have a deeper discussion. It’s also a great way to establish a precedent that your meetings will concentrate on the issues, not updates, which is often the most frequent complaint of board of directors meetings.

Distribute All Meeting Materials in the months prior to the meeting.

The best way to ensure everyone on the Board members are ready for your meeting is by giving out meeting materials and reports in advance. This will allow the attendees to read the material and formulate their opinions and ideas prior to the meeting. This will stop the meeting from becoming a distraction and becoming entangled in administrative tasks.

Review Your Meetings

You can take notes of action items during the meeting and distribute them in a digestible format after the meeting has ended. It is also essential to evaluate the board meeting regularly to determine what’s working and what could be improved.