Virtual document storage is the conversion of physical files to electronic documents that can be shared and accessed. It can help reduce the amount of space needed to store physical files as well as increase security by locking down particular parts of a document to certain users.

Online http://www.vdr-software.blog/document-safe-storage-online-solutions-for-ease-management/ storage systems are especially beneficial for businesses that deal with massive amounts of paper. Paper documents can be difficult to keep track of and safeguard without extensive security systems and admin-heavy checkout processes and are usually more prone to being stolen or destroyed in a natural disaster like a fire. Electronic files are easier to monitor and less likely to be lost. They also resist the effects of damage better.

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A virtual document is an documentum object that contains components files. Component files may be stored in different formats. The logical order of components is determined by the virtual document author. This arrangement may differ from the logical order of files in the folder-based grouping system like a traditional file-folder structure. If the logical ordering of components changes, then the entire virtual document will have to be rearranged.

While all businesses can benefit from implementing an online document storage system, traditional paper-based companies like law firms and accounting companies might see significant increases in their productivity adopting one. A secure online document system can protect your information and help ensure that your workflows run smoothly, with the right controls.